How often do you spot a naysayer when the topic of corporate team building activities come around? Rolling eyes are what you usually see and “It’s just a waste of time!” is what you often hear them say. There will always be at least one person in the group who doesn’t feel like team building is a good idea. The worst part is, they like influencing their colleagues with their pessimistic views.
The success of your corporate team building highly depends on the venue where it will be situated. If you fail to pick a good one, it is high likely that something will go wrong with your event. Imagine getting stressed out with scenarios like: Venue is unexpectedly too small to hold your participants. Or venue turns out to be incapable of providing you the equipment you need. Today, we will discuss the things that you should consider when looking for a corporate events venue in Singapore.
Corporate team-building events are crucial for enhancing workplace morale, improving communication and fostering collaboration among colleagues.
Utilizing professional team building services can significantly enhance the effectiveness of these events by curating activities that promote bonding and interaction.
However, organizing such events, especially for large organizations, can be overwhelming for a single person. In these cases, establishing a team-building organizing committee is essential for ensuring a smooth and successful event.
Delegating tasks not only distributes the workload but also empowers employees to take on more responsibilities, preparing them for future leadership roles.
In this article, we provide an overview of the roles and responsibilities of each member of a team-building organizing committee.
Depending on the size, importance, and scope of your event, you may not need to fill every position, but this guide can help you identify which tasks to delegate and which you feel is important to manage yourself.
Team building is a crucial aspect of any organization, as it plays a significant role in fostering a positive and productive work environment.
When employees feel connected and engaged with their colleagues, they are more likely to work collaboratively, share ideas, and support each other in achieving common goals.
Team building activities can help to boost morale, improve communication, and increase job satisfaction, ultimately leading to a more efficient and effective team.
By participating in team building activities, employees can develop new skills, solve problems together, and build stronger relationships. These activities are an excellent idea for promoting team bonding and enhancing the overall company culture.
Whether it’s through fun games, challenging tasks, or creative workshops, team building events can transform the dynamics of the entire team, making them more cohesive and motivated.
Forming a team building organizing committee is an essential step in planning and executing successful team building events.
The committee should comprise members from various departments, ensuring a diverse range of perspectives and ideas. This diversity helps in creating activities that cater to the needs and interests of the entire team, making the events more inclusive and engaging.
The committee’s primary responsibility is to plan and organize team building activities that align with the company’s culture and values. They should ensure that the events are designed to foster employee engagement, boost morale, and enhance job satisfaction.
By bringing together committee members from different areas of the organization, the committee ensures that the events are well-rounded and beneficial for everyone involved.
Responsibility: The head organizer is typically the head of the group or HR department or a senior staff member responsible for overseeing the entire event. They set the direction and goals of the team-building activities and ensure everything runs smoothly.
Committee meetings play a crucial role in planning and organizing team-building activities. These meetings provide a platform for discussing events, assessing the progress of various committees, and ensuring active involvement and timely suggestions from all members.
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Responsibility: The program coordinator is responsible for planning and organizing the activities for the day. Their job is vital, as the program’s quality, organization, and flow will be the event’s main highlight.
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Responsibility: The venue coordinator is in charge of securing the ideal location for the event. This role often requires planning ahead of other committee members because many logistical decisions depend on the chosen venue.
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Responsibility: The registration coordinator handles the management of the list of participants and ensures a smooth registration process before and during the event.
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Responsibility: The design administrator ensures that the visual elements of the event are cohesive and appealing, enhancing the overall experience for attendees.
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Responsibility: The logistics coordinator ensures that all equipment and materials needed for the event are available and set up on time. This includes handling transportation and ensuring that all teams and participants have everything they need during the event.
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Responsibility: The food coordinator is responsible for ensuring that all participants and guests have access to food and refreshments throughout the event. This role is especially important for full-day events and meetings.
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Measuring the success of team building events is crucial to understanding their impact on employee engagement and overall team performance.
The committee should establish clear objectives and metrics to evaluate the success of each event. This can include feedback surveys, participation rates, and observations of team behavior and collaboration.
By gathering and analyzing this data, the committee can identify what worked well and what areas need improvement.
Holding the committee accountable for the outcomes of the events ensures that future events are even more effective and aligned with the organization’s goals. This continuous improvement process helps in creating team building activities that truly resonate with employees, fostering a positive and productive work environment.
In conclusion, a well-organized team building event can significantly enhance team bonding, boost morale, and improve overall job satisfaction.
By forming a dedicated organizing committee and measuring the success of each event, organizations can ensure that their team building efforts are impactful and aligned with their objectives.
Organizing a successful team-building event requires time, effort, and coordination. By delegating tasks to different members of a well-structured organizing committee, you can ensure that all aspects of the event are covered.
Each role is vital to the event’s success, from setting the event’s direction to securing the venue and making sure all participants are well-fed and comfortable.
Whether it’s a fun half-day outing or a full-day company-wide event, having an organized team to handle the details will make the process much smoother.
If your team lacks the bandwidth for planning and execution, consider hiring professional event organizers, like Team Music, who can provide comprehensive services, from venue selection to program facilitation.
At the end of the day, your hard work will result in an energized, connected team ready to tackle new business challenges together.
Wise entrepreneurs know that maintaining happiness is vital to their company’s prosperity. One of the many benefits of having happy employees is increase in efficiency. It has been proven that satisfied employees are more inspired and therefore, more productive.
With its brand of teambuilding, Team Music injects a newfound appreciation for organisational values through music-making.
Founder and Corporate Band Coach of Team Music, Mr Daniel Kan firmly believes that beginners with no prior musical knowledge can play music so long as they enjoy it and use it for a greater purpose or goal like personal development, family bonding, or church worship.
Co-founding Believer Music back in 2000, Mr Kan left it in 2009 to enter a different industry only to then return in 2012 with Kingdom Music which focusses on training church worship musicians. Since then, he has trained beginners to band together to perform in kindergarten year-end concerts, dinner and dance functions, birthdays, churches, and wedding parties. He enjoys this approach (a form of music training he calls “band coaching”) because it rallies people around a common goal, while fostering a mutual appreciation for each other’s strengths and contributions.
Music as a Team Building Tool
However, the weekend and night classes teaching 60 students meant that he had to accommodate his students’ after-work schedules—leaving him with little time for his family. A friend in the teambuilding industry hinted that the industry was always looking for the next big idea and since music was his natural talent, Mr Kan found a way to blend music with teambuilding and make it work.
“I needed more family time and regular working hours,” says the father of three. “So I cold-called teambuilding companies to give me a try in upcoming events with their clients. My partnership with these companies in 2013 went well but I was dissatisfied with the music quality which was compromised in the process. I knew we had to be true to our clients and the music. This was why I decided to officially register Team Music Pte Ltd in 2014.” Team Music, which focusses on training corporate bands was launched by using a distilled version of band coaching which he called BANDINC.
Overcoming Challenges and Lessons Learnt
“The first challenge was visibility,” says Mr Kan. “Nobody had heard about us. And those to whom we pitched the idea to, did not believe in us to take us on. We gained more trust and traction in the second year onwards (2015–2016) when we were finally listed on prominent event blogs.”
Another challenge was finding genuinely teachable, talented, committed, and humble musician-coaches who were willing to affirm, teach, and connect with beginners to play well. “My life’s mission is about helping people. Naturally, I sought individuals who were keen on helping others. We eventually found a number of young musicians and their friends at *SCAPE, our new ‘home’ at the start of 2017 and have been on the lookout for more suitable coaching talents ever since.”
BANDINC and MTVINC
Team Music parallels the human relational dynamics of playing in a band with human institutions/organisations through its two programmes: BANDINC and MTVINC. BANDINC gives people the confidence to play music and relieves work stress through a fun experience which builds camaraderie. MTVINC comprises musical elements such as song rewriting and voice recording. The highlight however, is in the short movie-making process. Through each programme, participants laugh together, get to see a lighter side of their colleagues and friends, and receive a newfound appreciation for values like:
Many organisations come back testifying to the positive impact that Team Music has had on their operations and team work. “It is that ‘high’ feeling that lingers on for days. Organisers attest to a greater cohesion at the workplace as they now have a powerful shared experience to remember,” says Mr Kan.
In fact, Mr Kan recounts two memorable sessions which had left an indelible mark on him as well. The first was when he conducted a BANDINC experience for 350 pax. “We had them play a well-known mandarin song which had meaningful lyrics that everyone could identify with. The BANDINC programme was held right after their formal work meeting and we were glad to see everyone relax and bond meaningfully. The second was training a group of 100 salespeople to play two songs that they eventually performed as an opening act for their sales awards ceremony. The chance to learn and perform music in just a few days was a dream come true for many of them.”
Mr Kan professes that he is a typical right-brained artiste who likes to push the limits of creativity. He shares: “I’m a musician; I prefer working on the syllabus, and supervising coaches and students to the business and financial side of matters. However, managing Team Music taught me proper cash flow, staff management, and equipped me with a global mindset since we have had several requests to set up operations in other countries such as Hong Kong and Sydney. We have started out in Hong Kong and hope to explore opportunities in Sydney and Shanghai by the end of 2018.”
This interview article was featured on Singapore Institute of Management’s Today’s Manager.
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